Instructions for Oral Presentations

A seat will be provided for the next speaker. Please be sure to be seated there when the presentation preceding yours starts.  If you plan to use a liquid crystal display (LCD) in your presentation, connect your PC to the monitor switch and switch to the video output mode in advance. 

Please review the following carefully to ensure your readiness and avoid problems. 

A.    Presentation Time

Twenty minutes total (general presentaion).  (time for guest presentation and the question-and-answer period will differ depending on the session in which you participate. ) 

B.    Equipment and Materials

  1. The Ceramic Society of Japan(CerSJ) will provide the following:
    LCD, connection cables (mini D-sub 15-pin terminal (male)), monitor switch, AC power for PC (table outlet), OHP
  2. Presenters should prepare the following.
    If you plan to use the LCD: A PC (with mini D-sub 15-pin video output terminal (female)) and a connection adaptor if your PC is not equipped with a mini D-sub 15-pin terminal (female), particularly if you use an ultrathin laptop computer or a Macintosh.
  3. A preview room will be available. 
    Presenters can prescreen their files in advance of their presentation. Please note that the projector in the preview room may not necessarily be of the same type as that in the conference room. 

C.    Flow of Preparation and Presentation

“Start up PC and open presentation files” --> “Connect cables (to PC) before presentation” --> “Switch output mode to external video output” --> ”Select your video output” --> ”Give presentation” --> “Disconnect cables from PC upon completion of the presentation” 

D.    Points to be checked

  1. Please check how to change the your PC screen output mode to external video output in your PC operating manual.  The procedure for Windows and Mac OS differs, and also it depends on your PC model and OS version. 
  2. Please check the screen resolution of your PC (XGA, SXGA, SXGA+, WXGA, etc).  The LCD projectors used in the meeting can display up to XGA (1024 x 768 pixels).  SXGA or higher resolution and WXGA for wide displays may not be displayed properly.
  3. Please familiarize yourself with the operation of the presentation software (such as PowerPoint). 

E.    Notes

  1. The society will not provide PCs for presentations.  (The organizer may provide them.) 
  2. You are responsible for all operations, including connecting your PC to the monitor switch and selecting your video output. 
  3. As a seat for the next speaker will be provided, please be sure to be seated there before your turn and be ready for your presentation. 
  4. The monitor switch installed by the society has four cables, enabling you to set up your connection during the three presentations prior to yours. Please allow enough time for preparation.
  5. Please be aware that some types of PC (including some with a Macintosh) do not recognize the video output mode unless the LCD connection is made before the PC is started up. 
  6. There will be no audio connection. 
  7. Please turn off all sound from the PC during preparation and presentation. 
  8. Please check that there is sufficient PC power and deactivate the power-saving function so that your PC will not shut down during your presentation. 
  9. No extension of your presentation time due to problems with your PC will be allowed. 
  10. Please also bring OHP sheets for your presentation in case you have problems with your PC.  If PC problems continue for more than one minute after the start of your presentation, CerSJ will request that you immediately switch to use of the OHP.
  11. Please disconnect the cables from your PC immediately after your presentation.

Instructions for Poster Presentations

  1. Board size: 90 cm wide x 210 cm high
  2. Presentation Time:
    Presentation number
    Presentation Time
    		 Display & Removal time
    1PXX Sep.12 16:00-18:00
    (The core time for odd-numbered presentations is 16:00-17:00, and that for even-numbered presentations is 17:00-18:00 )     		 Display:
    Sep. 12 11:00--

    Removal limit time: 18:30
    2P1XXX Sep.13 12:20-14:20
    (The core time for odd-numbered presentations is 12:20-13:20, and that for even-numbered presentations is 13:20-14:20 )     		 Display:
    Sep. 13 11:00--

    Removal limit time: 15:00
    2P2XXX Sep.13 16:00-18:00
    (The core time for odd-numbered presentations is 16:00-17:00, and that for even-numbered presentations is 17:00-18:00 )     		 Display:
    Sep. 13 15:00--

    Removal limit time: 18:30

  3. Only the presentation number will be marked on the board.  Please put your poster up in the designated place. 
  4. Thumbtacks should be used.  (Do not use magnets.)  CerSJ will provide the thumbtacks. 
  5. Removal time: CerSJ will dispose of all posters remaining after removal limit time indicated above table.